Job Description

This is a remote position.

Location: Remote (occasional onsite travel to Tennessee for key project milestones)

Start Date: March 2026

Duration: Approximately 18 months

Role Overview

We are seeking an experienced Epic Data Conversion Implementation Analyst to support a full enterprise Epic implementation. This consultant will serve as the primary/lead analyst responsible for legacy data extraction, mapping, validation, build configuration, and load execution to support conversion of clinical, revenue cycle, registration, scheduling, and ancillary implementation domains into Epic.

The ideal candidate has successfully completed at least one full Epic implementation as a primary or lead Data Conversion analyst and demonstrates deep experience working across technical and functional teams to design, execute, validate, and reconcile large-scale data migration activities.

This role is fully remote , with limited anticipated travel to Tennessee for milestone events including validation workshops, integrated testing cycles, cutover rehearsals, and go-live support.

Key Responsibilities

• Serve as the primary implementation analyst for Epic Data Conversion across all application domains.
  

• Lead end-to-end data conversion strategy development in collaboration with clinical, HIM, revenue cycle, ancillary, and IT stakeholders.
  

• Coordinate extraction of data from legacy EMRs, departmental systems, billing platforms, practice management systems, ancillary platforms, and document repositories.
  

• Design and manage data mapping workflows across:
  

  • Patient demographics and registration data
    

  • Provider and department records
    

  • Scheduling and referral data
    

  • Clinical problem lists, medications, allergies, history, and immunizations
    

  • HIM document indexes and chart structures
    

  • Revenue cycle balances, open A/R, charge and claim history
    

  • Orders and results
    

• Configure Epic conversion build, load frameworks, and audit structures.
  

• Develop and manage transformation rules, normalization standards, and data cleansing protocols.
  

• Execute conversion test cycles including:
  

  • Unit testing
    

  • Integrated testing
    

  • User acceptance testing
    

  • Dress rehearsals and mock conversions
    

• Validate data integrity through SQL auditing, reconciliation reporting, user review sessions, and exception tracking.
  

• Partner closely with Bridges to support interface-driven or API-based data ingest processes.
  

• Assist with development of cutover sequencing plans detailing data freezes, execution timing, and reconciliation checkpoints.
  

• Provide onsite or remote activation support during go-live to troubleshoot conversion issues and post-cutover validation requirements.
  

• Lead stabilization remediation and post-go-live data clean-up processes.
  

• Maintain detailed documentation including source-to-target mapping inventories, conversion execution plans, testing outcomes, and sign-off artifacts.

Requirements

Required Qualifications

• Direct documented implementation experience performing primary data conversion functions.
  

• Completion of at least one full Epic implementation as a primary or lead conversion analyst .
  

• 5+ years of Epic data conversion, data analytics, or clinical systems migration experience.
  

• Strong expertise with:
  

  • SQL and database query construction
    

  • Data validation and reconciliation methodologies
    

  • ETL concepts and workflows
    

  • HL7 or FHIR ingestion processes (preferred)
    

• Demonstrated experience coordinating cross-domain data conversions (clinical, HIM, registration, revenue cycle).
  

• Ability to communicate complex technical conversion concepts to both technical and clinical stakeholders.
  

• Proven ability to perform independently in a complex remote project environment.
  

Preferred Qualifications

• Experience converting data from:
  

  • Cerner / Oracle Health
    

  • MEDITECH
    

  • Allscripts
    

  • eClinicalWorks
    

  • Athenahealth
    

• Integration experience with:
  

  • Epic Bridges
    

  • Interface engines (Cloverleaf, Rhapsody, Mirth)
    

• SQL-Server, Oracle, or PostgreSQL expertise.
  

• Prior leadership mentoring junior conversion analysts.
  

• Experience supporting large multi-facility or enterprise-class Epic implementations.
  

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