Accounts Payable Specialist
Location: Melville, NY
Placement Type: Permanent
Salary Range: $65,000 - $76,000
Company Overview
We are seeking an Accounts Payable Specialist to join our team and play a crucial role in the integration and management of the accounts payable function. This position will focus on accurate and timely data entry, payment of vendor invoices, and reconciliation of payable ledger accounts. You will be part of a shared service center of excellence, supporting the corporate headquarters in Melville, NY.
Job Description
We are seeking an Accounts Payable Specialist to support the integration and management of AP processes across multiple divisions. This role is critical to ensuring accurate and timely vendor payments, ledger reconciliation, and supporting divisional controllers with financial forecasting.
Responsibilities
Manage the full cycle of accounts payable for multiple divisions
Compile, sort, date, and code invoices and packing slips to substantiate business transactions
Perform three-way match to ensure accuracy
Research and resolve accounts payable issues, collaborating with vendors and internal personnel
Review, code, and process vendor invoices, ensuring timely approval and payment
Initiate month-end accruals as needed
Process check requests and expense reports regularly
Audit, process, and reconcile credit card bills
Ensure accurate and timely preparation of Sales and Use tax filings
Provide weekly estimates of vendor payments and support division controllers with cash forecasts
Enter data from approved invoices into the system for payment
Generate cash requirement reports for review
Print vouchers and issue checks for signature and mailing
Respond promptly to vendor and internal client inquiries
Produce and file 1099s annually
Perform routine clerical duties such as filing and preparing vendor folders
Essential Skills
Bachelor's or Associate's degree in accounting or equivalent experience
At least 5 years of accounts payable experience
Experience with high-volume transactions and multiple databases
Proficient in Microsoft Office, especially Excel (pivot tables required)
ERP system experience (Epicor preferred)
Familiarity with a shared service model
Additional Skills & Qualifications
3+ years experience with full-cycle three-way match accounts payable processing
Experience in the manufacturing industry
Experience handling 300+ invoices per week
Experience resolving accounts payable discrepancies
Experience in government, aerospace, and defense sectors
Work Environment
This position is on-site in a pleasant office environment in Melville, NY. Employees enjoy access to a gym, pickleball courts, and an on-site bistro provided by a third-party food vendor. After demonstrating strong performance, employees may be eligible for 1 day of remote work per week.
Business Challenge
We are seeking candidates with a strong Experience in manufacturing, ideally within the aerospace and defense sectors, who can thrive in a high-volume, multi-division AP environment.
Job Type & Location
This is a Permanent position based out of Melville, NY.
Pay and Benefits
The pay range for this position is $65000.00 - $76000.00/yr.
Good company benefits with full medical dental and vision offered and 401k match but I do not know the exact amounts at this time
Workplace Type
This is a fully onsite position in Melville,NY.
Application Deadline
This position is anticipated to close on Dec 4, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
**Job Title: Welding Supervisor****Job Description**We are seeking a dedicated Welding Supervisor to join our fabrication division. The successful candidate will oversee a team of 8-10 skilled welders and fitters, focusing on structural welding and fitting projects....
**Baylor Scott & White Health** is seeking a fulltime board certified or board eligible general Pediatric physician to join an outstanding pediatric program in Harris Creek. The Pediatric physician will provide direct patient care. This is an employed position with a competitive...
...closely with providers and staff to ensure a smooth and positive experience for patients. The position requires managing a high volume of calls, maintaining accurate records, and handling patient inquiries with professionalism and empathy. Job Responsibilities...
**Medical Assemblers And Machine Operators On 1st And 2nd Shift****Carlsbad, CA****Job Description****Hiring assemblers of medical devices, adhering to specific procedures and manufacturing instructions to ensure high-quality production standards within a cleanroom environment...
..., and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary...